Support Center

Automatic Enrollment Emails

Last Updated: Aug 31, 2016 11:54AM EDT
Here at CourseStorm HQ, we consider it our job to make it simple for students to find and connect to your great classes.  So, as you might imagine, we're about as disappointed as anyone when a class has to cancel because there just aren't enough students who connected.  It's not great for you and your team who have worked hard to make the class available, it's not great for the instructor excited to share their knowledge, and it's not great for the students who were really looking forward to attending!

Well, thankfully, built into CourseStorm is a great way to help you cancel less classes, automatically!

How to cancel less classes

There's a tried and true method used by great programs to cancel less classes: make sure everyone knows when a class is in danger of cancellation.  And it makes sense -- no one is interested in seeing a class cancel, so the more people who know it's a possibility, the more people you have working to make sure it doesn't happen.

But, the trick is, it's super time consuming for you and your team to stay on top of this.  Thankfully, CourseStorm will handle all the dirty work for you!

How does it work?

As you might expect, the entire process is automatic.  Every day, CourseStorm checks out your enrollments and identifies classes less than a week out that have yet to reach their minimum enrollment.  It then goes down this list and sends out notifications to each class's greatest evangelists -- the instructor running the class and students who've already signed up for it!  

The notifications let each party know that the class needs just a few more people to meet minimum enrollment and gives a couple of tips for how to spread the word to those who might be interested.

At the same time, CourseStorm will send you and your team an email as well, giving you the heads-up with some recommended ways to further promote the class.

The result?  You've now got a group of the most excited people working together to keep this class from canceling and you didn't have to lift a finger!

Click on any of the images below to see an example of the different emails we send.
Sample Instructor Email Sample Student Email Sample Admin Email

Note: Instructors will only receive this email if they have an email address in the system, if you have instructor notifications enabled, and if they haven't unsubscribed from these notifications in the past.

Opting Out

We think this feature is so powerful and useful that we've enabled it by default.  However, we know that some organizations prefer a bit more control.  If that's you, worry no longer.  It's easy to opt out of these automatic emails by going to Settings > Notifications and unchecking the box next to Enrollment Notifications.

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